Executive Personal Assistant - Medical Aesthetic Industry

Join Aesendia as a Executive Personal Assistant in the dynamic medical aesthetic industry, based in the vibrant heart of Denpasar, Bali. This is a unique opportunity to support high-level executives in a fast-paced, innovative environment where precision, adaptability, and a keen eye for detail are paramount. As part of a leading aesthetic clinic, you'll be at the forefront of transforming beauty standards and enhancing patient experiences.

In this role, you'll be the backbone of our executive team, managing schedules, coordinating complex projects, and ensuring seamless operations. Your days will be filled with a mix of administrative tasks, client interactions, and strategic support, all while working alongside a team of passionate professionals dedicated to excellence in medical aesthetics.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and schedule, ensuring appointments and meetings run smoothly.
• Coordinate and organize executive travel arrangements, including flights, accommodations, and local logistics.
• Assist in preparing and presenting reports, presentations, and other executive materials using tools like Microsoft Office Suite and Google Workspace.
• Handle correspondence and communications, both internal and external, ensuring all messages are clear, concise, and delivered promptly.
• Support the executive in managing their inbox, prioritizing emails, and responding to urgent matters.
• Assist with the organization and execution of executive events, conferences, and meetings, including venue coordination and logistics.
• Maintain and update the executive's contact database, ensuring all information is accurate and up-to-date.
• Provide administrative support for executive decision-making processes, including research, data analysis, and preparation of meeting materials.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum 3 years of experience as a Personal Assistant or Executive Assistant in a corporate or professional setting.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Gmail).
• Excellent organizational and time-management skills, with the ability to handle multiple tasks and priorities.
• Strong communication and interpersonal skills, with the ability to build rapport and maintain professional relationships.
• Familiarity with CRM systems such as Salesforce or HubSpot is a plus.
• Ability to work independently and as part of a team in a fast-paced environment.
• Fluency in both English and Bahasa Indonesia is required.

🛠️ Keahlian

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